Departments that wish to formulate separate transfer policies for themselves in relation to their specific requirements shall create policies in accordance with the main provisions of this policy.
In cases of transfers made deviating from this transfer policy, orders will need to be obtained in coordination with माननीय Chief Minister.
Period and process of transfer of Madhya Pradesh Government employees
The process of transfer of officers/employees at the state and district level in the state will be completed between the period from May 01, 2025, to May 30, 2025. Normal transfers will remain restricted during the remaining period. During the restricted period, departments will be able to carry out transfers keeping in view their administrative requirements as per point number 09 of this policy.
Under these instructions, the transfer of district cadre employees and Grade-III and Grade-IV employees of state cadre within the district will be done through the Collector, after approval by the Minister In-charge. Transfer orders will be issued under the signature of the departmental district officer.
Transfer orders for Heads of Departments under the state cadre of all departments and chief executive officers of Grade-I officers posted in government undertakings and institutions (irrespective of their designation) will be issued by the administrative department after approval by माननीय Chief Minister in coordination. Transfer orders for all other Grade-I officers and Grade-II and Grade-III officers/employees of the state cadre (excluding transfers made within the district) will be issued by the administrative department after approval by the Minister in charge of the department. Transfers of Grade-IV employees of the state cadre (excluding transfers made within the district) will be done by the Head of Department after approval by the departmental Minister.
Officers/employees who were transferred between 01/04/2024 and 30/04/2025 will generally not be transferred again, but if necessary, it will be issued by the competent authority as mentioned above only after obtaining the approval of माननीय Chief Minister in coordination.
In the context of transfers of police officers/employees below the rank of Deputy Superintendent of Police under the Home Department, the decision regarding posting in the district will be taken by the Police Establishment Board constituted by the order number F-1-73/1998/B-2/Two, dated 14.02.2007, of the Government of Madhya Pradesh, Home Department. Posting within the district will be done by the Superintendent of Police after consultation with the Minister In-charge. Transfers of Deputy Superintendents of Police and senior officers will be done in accordance with the guidelines of the Police Establishment Board after the approval of the departmental Minister and subsequently the approval of माननीय Chief Minister in coordination.
Transfer during ban period in Madhya Pradesh
During the restricted period and deviating from the transfer policy, transfer orders of Grade-I, Grade-II, and Grade-III government servants can generally be issued only under the following exceptional circumstances after administrative approval from the departmental Minister:
9.1 On the basis of immediate need arising from serious illness such as cancer, paralysis, heart attack, or stroke, etc.
9.2 In pursuance of a court order where there is no other legal option but to comply with the order given. However, in such a situation, no departmental disciplinary action should be pending against the concerned officer/employee at the place of transfer.
9.3 In case of very serious complaint/serious irregularity/serious negligence of the government servant where disciplinary action under Rule 14 or 16 of the M.P. Civil Services (Classification, Control and Appeal) Rules, 1966, has been initiated by the department in violation of the M.P. Civil Services (Conduct) Rules, 1965.
9.4 Transfers made to prevent the investigation from being affected when a criminal case is registered or prosecution proceedings are initiated against a government servant by the Lokayukta organization/Economic Offences Wing or the Police.
9.5 To fill a post that has become vacant due to suspension, resignation, retirement (normal/compulsory/voluntary), promotion, return from deputation, or death of a government servant, and regarding which the department is of the opinion that it is extremely necessary in public interest to fill the said post during the transfer ban period. However, vacancies arising from the transfer of an officer/employee posted at that location will not be included. For example, if an officer/employee is transferred from place "A" and another officer/employee is transferred to place "A" on the grounds that place "A" has now become vacant, this will not be allowed. However, it will be ensured that if a transfer is being made from one place to another for administrative reasons, the percentage of vacancies at the place from which the transfer is being made is not more than the percentage of vacancies at the place to which the transfer is being made. For example, if there are three posts at place "A", out of which two are filled, the percentage of vacancies at place "A" is 33.3%. If there are two posts at place "B", out of which one is filled, the percentage of vacancies at place "B" will be 50%. In this scenario, a transfer from "A" to "B" would result in the vacancy percentage at "A" becoming 66.6% and at "B" becoming zero. Therefore, such a transfer would not be permissible under this policy. Similarly, a transfer from "B" to "A" would also not be permissible. In such a situation, transfers cannot be made.
9.6 Transfer can be made upon completion of a project or due to the post being transferred elsewhere.
9.7 In addition to the above cases, in high-priority cases received from the office of माननीय Chief Minister, the Secretary in charge can issue orders after obtaining administrative approval from the departmental Minister. However, in transfer cases where the department finds the transfer not in accordance with the policy, the departmental secretary, after obtaining the approval of the departmental Minister, shall resubmit such cases with reasons to the Additional Chief Secretary/Principal Secretary, Chief Minister's Office, and obtain further orders.
Transfer cases of Grade-IV employees during the restricted period will be decided by the administrative department.
Other major provisions of Madhya Pradesh Transfer Policy
Before issuing transfer orders, the responsibility for ensuring compliance with the important guiding principles of the transfer policy will lie with the Secretary in charge of the department, and in case of transfers made at the Head of Department level, the responsibility will lie with the Head of Department. At the district level, this responsibility will lie with the concerned departmental officer.
Cancellation or amendment of a transfer order also falls under the category of transfer. Therefore, in such cases, it is necessary to follow the procedure prescribed for transfer during the period of restriction on transfers. Local adjustment from one office to another situated at the same headquarters can be made by the competent authorities from an administrative point of view. This is a local arrangement and will not be considered a transfer.
Administrative and voluntary transfers (including during the restricted period and the period of relaxation of restriction) can be made up to the following numbers annually in each post/cadre:
.webp)
For 150 posts: 20% = 30 transfers.
For 500 posts: 40 + (500 – 200) × 15/100 = 40 + 45 = 85 transfers.
For 1500 posts: 160 + (1500 – 1000) × 10/100 = 160 + 50 = 210 transfers.
For 2500 posts: 260 + (2500 – 2000) × 5/100 = 260 + 25 = 285 transfers.
Priority should be given to filling vacant posts in scheduled areas through transfers. Vacant posts in non-scheduled areas should be filled by transfer only after 100% of vacant posts in scheduled areas have been filled. Transfers from scheduled areas will be made only after completing 3 years of service, but such transfers should be made in order of seniority of their posting in the district, i.e., those who have been posted earlier should be transferred first. Government servants transferred from scheduled areas to non-scheduled areas should not be relieved until the officer/employee posted in their place has taken charge, but the said condition will not apply to officers/employees transferred from one scheduled area to another scheduled area. In specific exceptional cases of relieving government servants transferred from scheduled areas to non-scheduled areas without waiting for their reliever, a decision can be taken by the departmental Minister after obtaining the approval of the Chief Minister in coordination.
Posting of officers of the State Administrative Service in the district will be done by the General Administration Department. Posting of Deputy Collector/Joint Collector in the sub-division or change of sub-division within the district can be done by the Collector after consulting with and obtaining the consent of the District Minister In-charge.
Posting/transfer of Tehsildar, Additional Tehsildar, and Naib Tehsildar in the district can be done by the District Collector after consulting with and obtaining the consent of the District Minister In-charge.
Executive officers of Grade-I and Grade-II posted in districts can be transferred to other places on priority after completing three years of posting at the same place. Executive officers and employees of Grade-III can also be transferred after generally completing a posting period of 3 years or more at the same place.
In administrative transfers, government servants who have not achieved the targets set for the previous financial year can be transferred first. This means that this is one of the grounds on which transfers can be made. It is not mandatory that a transfer must be made upon completion of 3 years. In departments other than construction and regulatory departments, the period of 3 years alone should not be made the basis for transfer. In cases of compliance with court orders, serious complaints, filling of vacant posts, promotion, and return from deputation, etc., the department can make transfers following the procedure described in the policy.
Creating a chain for filling vacant posts will be prohibited.
Applications for transfer at own expense or mutual transfer shall be submitted online or as verified applications by the head of office, as the case may be. Orders for transfers made at own expense to a vacant post/mutual transfer and transfers made for administrative reasons shall be issued separately.
In applications for voluntary transfers, priority will be given to the transfers of government servants who have achieved the targets set for the previous financial year.
Officers/employees who have one year or less time remaining for retirement should generally not be transferred.
Upon receiving joint applications for posting at the same place at their own expense by husband and wife, transfers can be made, but the place of posting will be determined as per administrative requirement, or eligibility for transfer to a specific district will not apply. This does not mean that if a husband/wife is working in the same district/headquarters, they cannot be transferred.
In case of suffering from serious diseases such as cancer, kidney failure requiring dialysis, open heart surgery, etc., where regular check-ups are necessary and such facility is not available at the current place of posting, transfer can be considered on the recommendation of the District Medical Board upon the request of the government servant for transfer.
The concerned officer/employee can be transferred if found prima facie guilty as a result of a complaint investigation. If an employee has been previously transferred from a place due to a complaint or other administrative reasons, they will not be posted again to the same post.
Differently-abled employees with a disability of 40% or more should generally not be transferred, but their request for voluntary transfer at their own expense can be considered.
Government officers/employees whose husband/wife and son/daughter are suffering from mental retardation, autism, or multiple disabilities may be considered for posting at their own expense to a place where treatment for the disability and education for the son/daughter are easily available, provided they submit proper certification from a recognized institution for the treatment/education of such disability.
While transferring commissioned NCC officers, it should be ensured that the concerned NCC unit is functional at the places where the officers are transferred.
Executive employees/officers should generally not be posted in their home district through transfer or in case of promotion, but in cases of unmarried, widowed, divorced, abandoned women, they can be transferred to their home district.
Grade-III executive employees under the Directorate of Agriculture Development and Directorate of Agricultural Engineering can be posted in their home district through transfer, excluding their home tehsil/development block.
Offices with staff exceeding the prescribed standards should be rationalized by transferring the surplus staff elsewhere.
In institutions/schools/colleges under the Technical Education and Skill Development Department and Higher Education Department where there are more teachers than the prescribed number subject-wise, the surplus teachers should be posted elsewhere. In doing so, the junior-most teacher should be transferred first in case of being a surplus employee, but keeping in view the humanitarian aspect, women, persons with disability of 40% or more, and teachers who have less than one year remaining for retirement should not be considered surplus and transferred. Posting exceeding the sanctioned posts should not be done under any circumstances. While posting, subject-wise vacancy should be kept in mind and posting should be done accordingly.
Office bearers of recognized employee organizations recognized for corresponding with the State Government at the state/division/district/tehsil/development block levels, such as President/Secretary/Treasurer, will generally be exempt from transfer for two terms, i.e., up to 4 years, after their appointment to the post. This facility will be available for two terms as per rules throughout their service period. After completing a posting period of more than 4 years, such office bearers can also be transferred as per administrative requirement. The main basis for satisfaction of the competent authority regarding prior information of appointment to the posts in the organization will be crucial. In this regard, refer to the provisions of Government Letter No. F 10-6/05/1-15/Ka.Ka. dated April 24, 2006, which clarifies that only those office bearers whose list of elected office bearers along with their tenure is provided by recognized employee organizations to the concerned Collector after the election, as well as to the concerned Head of Department where they are working, and the General Administration Department (Employee Welfare Cell) as on April 30, should be given the benefit of exemption from transfer.
Posting shall not exceed the sanctioned posts in any establishment.
Officers/employees working in purchase/store/establishment branches should generally be posted in another branch/other place after completing a period of 3 years. Officers/employees who are found prima facie guilty in cases of financial irregularities and misuse/embezzlement of government funds, etc., should be removed from such posts. Such guilty employees should not be posted again to such posts.
Before issuing orders, the responsibility for determining the vacancy of the post will lie with the Secretary in charge of the department. In case of transfers made at the Head of Department level, the responsibility will lie with the Head of Department.
Officers should generally not be posted again to the same post in the district where they have been previously posted.
Minimum transfers should be made in high-priority schemes of the State Government, and transfers of officers/employees posted on deputation in these schemes should not be made without the no-objection certificate from the scheme implementing department.
As far as possible, women officers should be posted on high administrative posts in districts with low sex ratio included in the enclosed table.
Officers/employees against whom criminal cases related to moral turpitude are pending should not be posted on executive posts. Officers/employees against whom departmental inquiries are pending should generally not be posted on executive posts.
All transfer orders will be issued online from the e-office of the Additional Chief Secretary/Principal Secretary/Secretary/Head of Department. Transfers mentioned in the e-office made after May 30, 2025, will be considered issued after the prescribed period and will be deemed null and void suo motu. Such orders will not be complied with.
All transfer orders will be issued online from the e-office of the Additional Chief Secretary/Principal Secretary/Secretary/Head of Department. Transfers mentioned in the e-office made after May 30, 2025, will be considered issued after the prescribed period and will be deemed null and void suo motu. Such orders will not be complied with.
It will be mandatory to relieve the transferred officer/employee within two weeks of the issuance of the transfer order.
If there is difficulty in relieving due to pending important government work, the competent authority for relieving shall immediately request the officer who issued the transfer order to extend the aforementioned two-week period. The officer who issued the transfer order may extend the period of relieving in writing by not more than 10 days. The transferred officer/employee can only be held at the previous place of posting up to such extended period.
As the case may be, upon expiry of the normal period of two weeks or the extended period, the competent authority or an officer of a higher level shall relieve the transferred officer/employee. If the transferred officer/employee is not relieved within the said period, they shall be unilaterally relieved. The transfer order shall be deemed to be implemented from the date of unilateral relieving.
It will be mandatory to enter the employee code used in the treasury in all transfer orders for the implementation of the transfer order. For relieving, after the time period prescribed in the preceding paragraphs, the drawing of salary of the employee/officer from the place from which the transfer was made will compulsorily stop. If salary is drawn otherwise, it will be considered a financial irregularity. Immediately after relieving, the last pay certificate and other service records shall necessarily be sent to the new place of posting office. For this, the head of office, drawing and disbursing officer, will be specifically responsible.
After being relieved, the salary of the transferred officer/employee will be drawn only from the new place of posting.
Any kind of leave during the period between being relieved and joining the new place of posting can only be sanctioned after obtaining the opinion of the General Administration Department through the administrative department.
The responsibility for initiating separate disciplinary action against an officer/employee who does not comply with the transfer order without valid reasons or proceeds on leave without prior permission and sanction will lie with the departmental Secretary in charge or the Head of Department.
Leave of the transferred government servant will be sanctioned after joining the office at the new place of posting.
Representations against transfers will be dealt with under the procedure prescribed by the General Administration Department circulars number F 6-1/2005/1/9 dated 10.5.2005, 29.7.2005, 9.8.2005, 29.10.2005, and 14.03.2016. As far as representations against transfer orders issued by the Collector/Departmental Officer, Conservator of Forests, and Superintendent of Police are concerned, they will be decided by the Head of Department with the approval of the departmental Minister of the concerned department. Representations related to transfers of Grade-I cadre officers made by the departments will be decided by the Chief Secretary with the approval of माननीय Chief Minister. Representations related to transfers of Grade-II, Grade-III, and Grade-IV officers/employees will be decided by the departmental Additional Chief Secretary/Principal Secretary/Secretary with the approval of the departmental Minister.
Generally, a vacant post resulting from a transfer should be filled by posting an officer of equivalent rank to that post. A junior officer should not be given charge of a post after transferring a regular officer/employee.
It should be ensured that all types of attachments are terminated.
The Principal Secretary/Head of Department shall send a copy of the issued transfer order to the e-mail psgad@mp.gov.in of the General Administration Department on the date of issue of the order itself. The Principal Secretary/Head of Department will be solely responsible for sending this email.
By the order and in the name of the Governor of Madhya Pradesh,
(Sanjay Dubey)
Additional Chief Secretary
Government of Madhya Pradesh
General Administration Department